CONSTITUTION OF THE INTERNATIONAL SCIENCE ASSOCIATION
NAME AND HEADQUARTERS OF THE ASSOCIATION
Article 1– Association Name: “International Science Association”. The abbreviation of the association’s name is ISCASS
The association headquarters are located in Ankara, Turkey. Based on the decisions of the Association’s General Assembly, the Managing Board can open new association branches or representation offices in places that it deems suitable (in Turkey or internationally).
ASSOCIATION’S GOALS AND THE SCOPE AND TYPE OF ACTIVITIES THAT WILL BE CARRIED OUT IN ORDER TO PURSUE THOSE GOALS
Article 2– The association was founded with the goal of carrying out technological, research-related, development and application activities that are national and international, individual and association-wide, in the social science fields of international relations, political science, public management, management, business, education, social psychology, as well as the natural science fields of statistics, physics, mathematics, chaos and complexity. These activities are intended to foster social, economic, cultural, historical and scientific communication and interaction. The goal is to create various criteria with regard to the association and its founding that include ethical, social, economic and academic dimensions, and to use these criteria to evaluate and grade the association, and to publish the results.
Types of Activity to Be Carried Out by the Association
1-In order to enable and develop the association’s activities, academic research and studies will be carried out with a focus on practical applications, that use an inter-disciplinary approach that involves every area of social and natural sciences.
2- In order to pursue our goals, the association will hold symposia, courses, congresses, seminars, workshops, panel discussions, summer and winter schools, as well as training, on-the-job training, projects, surveys, documentaries and competitions in painting, music and photography. We will also organize exhibitions, fairs and book fairs, create and manage libraries and archives, and thus develop international cooperation in an effort to reach project goals.
3-The association will identify the types of data and documents that are needed to reach the association’s goals, create a central location for documentation, announce the association’s work according to its goals via text and visual media like newspapers, magazines, books and videos, as well as disseminate work to members through bulletins.
4-To reach association goals, a suitable working environment will be established, including all necessary tools, stock items and office supplies.
5-The association will arrange for the necessary permissions to carry out fundraising activities, which will gather funds and support in the form of monetary and in-kind donations.
6- In order to realize the goals of this charter, the necessary income and funds for operations will be collected by establishing and running business, trade and industrial operations.
7- The association will be a project partner or consortium leader for both national and international projects (EU, UN, World Bank, Unicef, Asia Development Bank, Aid and Development Organizations, Islamic Conference Network, ECO, BSEC, NATO, etc.),
8- Social and cultural facilities for the free-time use of members will be established and furnished.
9- In order to encourage the social networking of members, participation in meetings with food, courses, concerts, dances, theater performances, exhibitions, sports events, tours and other fun activities will be planned and undertaken.
10- The association will establish, buy, sell and move facilities and real estate as necessary for association activities.
11-The association will gather funds via various funding mechanisms (Unemployment Fund, Tübitak, City Aid, Village AID, GAP funds, etc.)
12- When seen as necessary for reaching project goals, the association will gather the necessary permissions to start foundations, think tanks, research centers, institutes and federations, or to join existing federations.
13-Where appropriate for association goals, the association will become a member of international associations or foundations, and carry out work or give aid in the scope of projects of these other organizations.
14- When seen as necessary for association goals, the association can maintain partnerships with public institutions and run shared projects in their scope of work, in line with the Law 5072 on Relations Related to Public Institutions and Foundations.
15-We will create an internal fund to give short-term credit to association members for food, clothing and other necessary needs and services.
16- Opening association branches and representation offices in various places in order to carry out association activities.
17- Creating platforms for reaching common goals, where in the interest of the association and not legally prohibited, working together with other national and international organizations and foundations, syndicates, similar civil society organizations, institutes and research centers.
18- Preparing project proposals, developing strategies, carrying out implementation within the logical framework of the association’s approach, and thus working with all sorts of organizations, like Unicef, the World Bank, the European Union, Tübitak, Teydep, TTGV, the Ministry of Industry, Technology Development Centers, “Teknokents”, Kosgeb and the Ministry for the Interior. The necessary feasibility studies will be carried out, and service will be given on every topic on both an individual and an institutional level.
19- In the interest of individual and association-level development, face-to-face and distance education via electronic media will be given, and projects will be organized on both a national and an international level. In order to use mature, high-quality human resources in the best possible way, training and workshops will be organized in management, academic methods, as well as technical and social topics.
20- The members will be given training and counseling services both on an individual and an association level as a form of career development process.
21- Alternative visions as well as new political and strategic ideas will be developed on a national and international, individual and association-wide level, in the fields of international relations, politics, public management, business, education and social psychology, as well as in the natural science fields of statistics, physics, mathematics, chaos, complexity, and the science, technology and R and D aspects of the medical sciences.
22- Courses and seminars will be given on a national and international, individual and association-wide level, in the fields of international relations, politics, public management, business, education and social psychology, as well as in the natural science fields of statistics, physics, mathematics, chaos, complexity, and the science, technology and R and D aspects of the medical sciences, and educational encouragement and support will be given to academics currently working and researching in these fields.
23- The association will contribute to other organizations, in terms of vision, political analysis and strategic research, on a national and international, individual and association-wide level, in the fields of international relations, politics, public management, business, education and social psychology, as well as in the natural science fields of statistics, physics, mathematics, chaos, complexity, and the science, technology and R and D aspects of the medical sciences. It will also carry out research to determine needs, administer the main research and analysis phase, develop strategies, apply them and offer, accept and provide data for consulting services
24- Influencing public opinion with regard to visions, political analysis and strategic research on a national and international, individual and association-wide level, in the fields of international relations, politics, public management, business, education and social psychology, as well as in the natural science fields of statistics, physics, mathematics, chaos, complexity, and the science, technology and R and D aspects of the medical sciences.
25- Various criteria will be established that include ethical, social, economic and academic dimensions, related to institutions like universities, high schools, private education institutes, hospitals, publishers, magazines, associations, research centers, newspapers, etc. These criteria will be used to evaluate these organizations and the results will be disseminated.
26- Taking part in other activities as decided by the Managing Board.
Activity Scope of the Association
The Association will carry out activities on a national and international, individual and association-wide level, in all areas of the social science fields of international relations, politics, public management, business, education and social psychology, as well as in the natural science fields of statistics, physics, mathematics, chaos, complexity, and the science, technology and R and D aspects of the medical sciences.
Right to become a Member and Membership Processes
Article 3– Every person and corporate person who has the legal capacity, who accepts the goals and principles of the association, accepts to work in this capacity and fulfills the necessary procedural conditions has the right to become a member of the association. However, non-Turkish citizens wishing to join the association must be in possession of a residence permit allowing them to live in Turkey. This condition does not apply for honorary membership.
A membership application is to be written and given to the association’s president, a decision about whether the new member will be accepted is to be given within at most 30 days, upon which notification ist to be given to the applicant. The names of those whose applications have been accepted are to be recorded in a ledger.
The original members of the association and its founders will be the ones to make decisions about new members.
Those who have provided important material or intangible support can be given honorary membership.
When a new association office or branch is opened, those members whose registration documents are located at the center can be transferred to the new office. New membership applications will be sent to the branch office. The procedures for accepting and rejecting members are determined by the branch office management, and these decisions are to be passed on to the general headquarters within at most 30 days.
Withdrawal from Membership
Article 4– Every member has the right to withdraw from his/her membership via a written notification. The moment a member’s resignation request is received by the Managing Board, his/her withdrawal procedure is considered complete. Withdrawal from membership does not eliminate any of a member’s existing debts to the association.
Removal from Membership
Article 5-Situations that can lead to a member’s removal:
1-Behavior contrary to the constitution of the association,
2-Repeatedly failing to perform duties assigned,
3-Not paying the membership fees within 6 months, despite written warnings,
4-Not adhering to decisions reached by the association,
5-No longer fulfilling the membership requirements,
If someone is found to be in one of the above-mentioned situations, he/she can be removed from membership by the Managing Board.
Those who withdraw from or are removed from the association are removed from the registration log, and cannot make claims on association assets.
Organs of the Association
Article 6-The association’s organs are given below
Formation of the General Board, Meeting Times, Calls to Meetings and Types of Meetings
Article 7– The General Assembly is the organ of the association with the most authority, and is made up of the association’s registered members. A branch office’s delegates are made up of delegates elected by the members registered at that branch.
1-At the time stipulated in the constitution, regular meetings will take place.
2-In situations in which the Managing or the Supervisory Board deem it necessary, or 1/5 of the association’s members submit a written petition, an extraordinary meeting will take place within 30 days.
The regular General Assembly meetings will take place once ever 3 years, in December, on a day determined by the Managing Board.
The General Assembly is invited to the meeting by the Managing Board.
If the Managing Board does not invite the General Assembly to the meeting, one of the members can apply and be given the task of calling a magistrate and three members to the General Assembly meeting.
Nature of the Call to Meetings
The Managing Board, according to the constitution, manages the list of members with the right to join the General Assembly. Members with the right to join the General Assembly will be notified of the time, date, place and agenda of the meetings at least 15 days beforehand, via an announcement in a newsletter or by email. Upon receiving responses to this invitation, if the meeting cannot be held because a majority cannot be achieved, a second date, time and place for a meeting will be determined. The period between the first and second planned date will be not less than seven and not more than sixty days.
If the meeting is canceled for reasons other than a failure to reach majority, the reasons will be explained, and members will be notified in a manner similar to the announcement of the meeting. The second meeting date in this case must be within 6 months of the originally planned date. The members will be called to the second meeting in the manner described in the first subsection.
The General Assembly Meeting cannot be postponed more than once.
For changes to the association’s bylaws or dissolution of the association, the General Assembly must assemble with at least 2/3 of the members with the right to attend. In case this absolute majority cannot be achieved, and the meeting thus has to be postponed, a majority will not be sought for the second meeting. However, the number of members for this second meeting must be at least twice the number of the Managing and Supervisory Board members.
The list of members with the right to join the General Assembly will be made available at the meetings. Identification documents of the members who are entering the place of the meeting will be checked either by members of the Managing Board, or someone appointed by the Managing Board. Members will add their signature to a list created by the Managing Board upon entering the meeting site.
If enough members are present for the meeting, this will be documented in a ledger, and the meeting will be opened by the president of the Managing Board, or another Managing Board member who has been appointed by the president. If the necessary number of members is not attained, this situation will also be documented by the Managing Board.
After the opening, a Meeting Chairman and a sufficient number of deputy chairmen will run the meeting, and minutes will be kept by a designated person.
In the voting processes for decisions regarding the association’s organs, those casting a vote must have both shown their identification documents and signed next to their names in the attendance list.
Managing the meeting and ensuring safety and security are the tasks of the Meeting Chairman.
In the General Assembly, only matters on the agenda will be discussed. However, if 1 out of 10 of the members present submit a written proposal to add an item to the agenda, it will be added.
Every normal member at the General Assembly has the right to cast a vote. Members must cast their votes in person. Honorary members can come to the General Assembly meetings but cannot cast votes. If a corporate person is a member, the president of the Managing Board or an assigned representative can cast that corporate person’s vote.
The topics discussed at the meeting and the decisions made will be written into a record, which will be signed by both the Meeting Chairman and record-keepers. At the end of the meeting, the record and all other documentation will be delivered to the Managing Board President. The President of the Managing Board will keep these documents safe, and has the responsibility of sending them to newly elected Managing Board members within seven days.
Manner and Procedure for the General Assembly to Cast Votes and Make Decisions
Article 8– In the General Assembly, if a decision to the contrary has not already been reached, the election of the Managing and Supervisory Boards will be done via secret ballot, while other voting processes will be carried out with an open ballot. Votes in the secret ballot will be cast on paper ballots bearing the seal of the Meeting Chairman, and placed in an empty container. Once they have been collected, the container will be opened publicly and the votes will be counted.
In the open ballot votes, a method to be determined by the President of the General Assembly is to be used.
The decisions of the General Assembly can only be made with an absolute majority of the attending members. Decisions regarding changes to the bylaws or the dissolution of the association can only be made with a two-thirds majority of the members attending the meeting.
Decisions Made Outside of Meetings and Without Calls
Decisions made via written participation, without bringing all members together, as well as decisions for which all members come together but the manner of calling them together detailed in this constitution is not used, are valid. Decisions made in this manner do not constitute a replacement for the general meeting, however.
The Task and Authority of the General Assembly
Article 9– The matters described in the following will be discussed and decided by the General Assembly.
1-The election of association organs.
2-Changes to the association’s bylaws.
3-Discussion of the reports of the Management and Supervisory Boards, or their dissolution
4-Discussion of the budget being prepared by the Managing Board, and approving or revising it.
5-The management of the organs by the association, and when seen as necessary, their removal from service.
6-Consideration of and decisions regarding appeals filed against Managing Board decisions on member refusal or removal from membership.
7-Giving authority to the Managing Board for purchase of real estate property and the selling of existing property.
8-Inspecting and either changing or approving the regulations prepared by the Managing Board regarding the work of the association.
9-Determination of the fees to be given to the presidents of the Managing and Supervisory Boards (who are not public servants), as well as every sort of compensation and fee to be paid to members for travel, etc, and the per diem and travel expenses to be paid to members who have been given a particular task.
10-Decisions regarding whether the association will join or depart from a federation.
11-Decisions regarding the opening of new branches of the association, and the use of Managing Board authority to make decisions regarding how a new branch will be run.
12-Participation of the association in international activities, and decisions regarding joinging or separating from international associations and organizations.
13-The opening of a trust fund belonging to the association.
14-Dissolution of the association.
15-Consideration and decisions regarding other suggestions made to the Managing Board.
16-The inspection and use of authority by the most highly authorized organ of the association regarding tasks it has given to other organs.
17-The carrying out of other tasks which legally must be carried out by the General Assembly.
The Managing Board’s Form, Tasks and Authorities
Article 10 – The Managing Board, which consists of five active and five replacement members, is elected by the General Assembly.
The Managing Board at the first meeting after its election will decide on a division of positions, with a president, vice president, secretary, treasurer and member.
The Managing Board can call a meeting at any time, on the condition that all members are informed. A meeting can take place when more than half of the full number of board members is present. Decisions are made via an absolute majority of the members present at a meeting.
If one of the Managing Board’s active members quits or has to vacate his/her position for other reasons, according to a majority decision by the General Assembly, replacement board members can be called on to become active members.
Tasks and Authorities of the Managing Board
The Managing Board will act regarding the following issues.
1-Representing the association or authorizing its own members or other persons to do so.
2-Carrying out transactions regarding calculation of costs and income, and preparing a budget for the upcoming period and presenting it to the General Assembly.
3-Preparing regulations and rules regarding the association’s work, and presenting them to the General Assembly.
4-Purchasing property with authority given by the General Assembly, selling commodities and property belonging to the association, having buildings or facilities built, signing rental contracts, mortgaging or establishing property rights.
5-Ensuring that the operations regarding opening new branches are carried out, with the authority given by the General Assembly.
6-Ensuring that the branches are managed.
7-Opening representation offices in locations deemed necessary.
8-Applying the decisions made in the General Assembly.
9-At the end of each year of activity, preparing and presenting to the General Assembly a report that includes a table of operational costs or a balance sheet or income table, as well as explaining the activities of the Managing Board.
10-Ensuring that the budget is adhered to.
11-Making decisions regarding acceptance of or removal of members.
12-Making and applying every type of decision that is in its authority in order to reach the association’s goals.
13-Carrying out other tasks and utilizing its authority according to legal statutes.
The Form, Tasks and Authorities of the Supervisory Board
Article 11-The Supervisory Board, which consists of three active and three replacement members is elected by the General Assembly.
If an active member of the Supervisory Board resigns, or must vacate his/her position for other reasons, according to a majority vote in the General Assembly, a replacement board member must be called upon to become an active member.
Tasks and Authorities of the Supervisory Board
The Supervisory Board will check whether the work being carried out by the association is in accordance with the goals detailed in the constitution, as well as that the ledgers, budgets and registration documents are filled out in line with legal statutes and with the constitution. This audit will take place with a frequency of not less than once per year, and the results will be presented to the Managing Board as well as to the General Assembly in the form of a report.
The Supervisory Board will call together the General Assembly when necessary.
Sources of Income for the Association
Article 12-The sources of income for the association are the following:
1-Membership fees: as an entry fee for membership, members will pay 50.00 TL, and they will pay a monthly fee of 25.00 TL. The General Assembly is authorized to raise or lower this fee.
2-Real and corporate people can donate money or support to the association as they see fit.
3-Funds earned through activities like tea and food gatherings, tours and free-time activities, plays, concerts, sport competitions and conferences.
4-Funds earned from property belonging to the association.
5-Donations and support given in a way that is in line with laws regarding the receipt of aid.
6-Money earned through business activities deemed necessary to reach the association’s goals.
7-Other sources of income.
Association Ledger Keeping: Type, Manner, and Required Documentation
Article 13-Principles of Ledgers:
In the association, a documentation ledger will be maintained regarding operational finances. However, if the gross yearly income of the association exceeds that which is outlined in the Associations Regulation Article 31, a balance sheet beginning in the following fiscal period must be kept.
If the balance is exceeded, it must subsequently drop below the maximum defined above in two consecutive fiscal periods, after which the operational finances can return to normal.
Independently of the maximum defined above, the Managing Board can decide to maintain a balance sheet.
If the association decides to engage in commercial activity, for this activity, a separate ledger will be kept according to relevant tax laws.
The accounting documentation of the association will be carried out in the manner described in the Associations Regulations.
Ledgers to be Maintained
The following written ledgers will be maintained:
a) Operational Finances Ledgers that must be kept and how they will be kept are described below:
1-Decision Ledger: The decisions of the Managing Board will be written into this ledger, according to date and numbering, and signatures from the attending members will be kept underneath the decision descriptions.
2-Membership Registration Ledger: Identity information as well as entering and exiting dates for members will be entered into this ledger. The membership fee paid at the beginning as well as the monthly fees are to be entered here as well.
3-Document Registration Ledger: incoming and outgoing documents, their dates and numbers are to be entered into this ledger. The originals of incoming documents are to be included, and copies of outgoing documents. Incoming and outgoing documents that are sent via email will be documented by printouts.
4-Inventory Ledger: Includes the inventory of items belonging to the association includes acquisition date and form, place of use and period of use.
5-Operational Finances Ledger: The income acquired in the name of the association and its expenses are to be entered in a clear and organized fashion into this ledger.
6-Documentation of Receipt/Return Ledger: The series and serial numbers of documents of receipt, the names and signatures of the person receiving and the person returning the item, as well as the date of the receipt or return are to be entered into this ledger.
b)The ledgers to be kept regarding balance sheets and the way they shall be kept are as follows:
1-(a) The rules for keeping ledgers in paragraphs 1, 2, 3 and 6 also hold for the keeping of balance sheet documentation.
2-Daily Wage Ledger, General Ledger and Inventory Ledger: The way these ledgers are to be maintained is determined by Tax Law and the Accountant System Application General Declarations, which are published under the authority of the Financial Ministry.
Approval of the Ledgers
In the association, before the ledgers that must be maintained can be used, they must be approved either by the local association office or by a notary. The ledgers will be used until there are no more pages left, and they cannot be verified at an intermediate stage. However, ledgers kept regarding the balance sheets must be approved every year, in the final month before the beginning of the year.
Income Chart and Keeping Balance Sheets
If the operational finances are recorded according to the rules, at the end of the year (December 31) (as clarified in the Association Regulation EK-16), an “Operational Finances Table” is to be created. If the balance sheets have been prepared, at the end of the year (December 31), both an income table and a balance sheet are to be created based on the Accounting System Application General Declarations published by the Finance Ministry.
The Income and Expense Operations of the Association
Article 14-Income and Expense Documents:
The income of the association (an example can be found in the Association Regulation EK-17) is collected along with a “Documentation of Receipt”. If the income is acquired via bank transfer, a bank receipt or statement can replace this documentation of receipt.
Association expenses are carried out with a receipt, a sales invoice, an independent business receipt or similar payment documentation. However, for payments that fall under the Income Tax Law’s 94th item, an income document will be prepared in accordance with Tax Law, and payments not falling under this item will be prepared with an “expense voucher” (an example can be found in the Association Regulations EK 13).
For services and items provided free of charge to people, organizations or foundations by the association, an “In-Kind Aid Provision Document” will be prepared (an example can be found in the Association Regulation EK-14). For items or services that people, organizations or foundations with to provide free of charge to the association, a “Receipt of In-Kind Donation” will be prepared (an example can be found in the Association Regulation EK-15).
Documentation of Receipt
The forms for the “Documentation of Receipt” that will be used for collecting association income (an example can be found in the Association Regulation EK-17) are to be printed after a decision by the Managing Board.
The printing and checking of the documentation of receipt, receiving these from the printing house, recording them in the appropriate ledger, transfer of documents from old to new treasurers, and activities associated with the delivery of income and the use of documentation of receipt by the person who collects income in the name of the association will all be carried out according to statutes related associated with the Association Regulations.
Document of Authorization
The person or people who will collect income in the name of the association will be named by the Managing Board, with a specifically determined period of authority. These people will have an “Authorization Document” that includes identification, a signature and photographs, of which three copies will be prepared by the association, and approved by the president of the Managing Board. These copies of the authorization documentation will be given to each of the units of the association, within fifteen days.
The people collecting income in the name of the association cannot begin to do so until their authorization documents have been received by the association units.
For the use, renewal, return and other things involving the authorization documentation, all matters will be handled in line with the Association Regulations.
The Period of Keeping for Income and Expense Documents
Aside from the ledgers, all of the receipt and expense documentation and other documents used by the association will be kept for a period in accordance with specific laws, or at least five years from the time of their entry into the ledgers.
Giving the Written Declaration
Article 15-An association “written declaration”
The income and expense transactions of the association from previous years, including the results at the end of each year, will be entered into a “written declaration” by the Managing Board (the form is included in the Association Regulation EK-21), and in the first four months of each calendar year the president of the association will give this declaration to the local civil authorities.
Article 16-Notifications that will be made to the local civil authorities:
Notification of Results of the General Assembly
The “Notification of Results of the General Assembly” (to be found in the Association Regulations EK-3) and necessary attachments will be given to the local civil authorities by the president of the Managing Board within thirty days following a normal or special meeting of the General Assembly, and will include the active and replacement members of both the Managing and the Supervisory Boards:
In this General Assembly Results Notification will be included:
1-Documentation of the General Assembly Meeting signed by the Meeting Chairman, the Deputy Chairmen and the people keeping meeting minutes.
2-If changes are made to the constitution, copies will be given of both the unchanged and the changed articles of the constitution, as well as a signed copy of the complete version of the new constitution.
Real Estate Notification
For real estate that has been acquired by the association, within 30 days of the acquisition, a “Real Estate Notification” form (Association Regulations EK-26) will be given to the local civil authorities, which includes the deed to the estate.
International Aid Receipt Notification
If the association is to receive aid from outside of Turkey, before accepting this aid, an “International Aid Receipt Notification” form (given in the Association Regulation EK-4) must be filled out, with two copies, and given to the local civil authorities.
This form will include a documentation of the decision made by the Managing Board to accept the international aid, and if available a protocol for managing this aid, a contract and other similar documentation, a bank receipt of the account of the bank account that will transfer the aid, and any other related documents. A notification must be prepared and delivered before aid that is to be accepted via bank account can be accepted or used.
Notification of Projects carried out in Partnership with Public Institutions and Organizations
When the association wishes to enter a partnership with a public institution or organization, for projects related to the goals of the association, a “Project Notification” (example in the Association Regulations EK-23) and a protocol must be delivered to the municipality of the location of the association’s headquarters within a month following the date of the protocol.
Notification of Changes
If the location of the association is to be changed, a “Change of Location Notification” (Association Regulations EK-24) is to be filled out, if there are changes made to the organs of the association outside of General Assembly meetings, an “Association Organ Change Notification” (Association Regulations EK-25) is to be filled out, and within 30 days after the changes, these forms must be delivered to the local civil authorities.
If changes are made to the association’s constitution, within 30 days following the General Assembly meeting at which the changes are made, the General Assembly must inform the local civil authorities.
Internal Audit of the Association
Article 17-The association’s General Assembly, the Managing Board or the Supervisory Board can perform an internal audit of the association, or an external audit can be arranged. If the General Assembly, the Managing Board or an external auditor perform an audit, this does not relieve the Supervisory Board from its responsibilities.
The Supervisory Board must at the least once a year perform an audit of the organization. When considered necessary, the General Assembly or the Managing Board can perform an audit, or have an external auditor perform an audit of the association.
Types of Association Debt
Article 18-If necessary for pursuing association goals and running activities, the Managing Board can make a decision to take out a loan. This loan can be a purchase of items or services on credit, or can be a cash loan. However, this loan cannot be such that it cannot be paid off with the association’s income sources, or such that it reduces the purchasing power of the association.
Opening of Association Branches
Article 19-With a decision by the General Assembly, the association can open new branches. For this purpose, the Managing Board will give authority to at least three people as founders, a notification of the opening of a branch will be given based on the Association Regulations, and the necessary documents will be given to the largest public directorship in the area where the new branch is to be opened.
The Tasks and Authorities of Branches
Article 20-The branches are internal organizations within the association, which are given tasks and authority to carry out autonomous activities in line with the association’s objectives, and are responsible for their own debts and loans that result from those activities. They are not corporate persons.
The Organs and Branches and the Statutes that Apply to Them
Article 21- The organs of the branches are the General Assembly, Managing Board and Supervisory Board.
The General Assembly is made up of the registered members of the branch. The Managing Board is made up of five active and five replacement members, while the Supervisory Board is made up of three active and three replacement members, all selected by the General Assembly.
The tasks and authority of these organs are subject to the same codes, regulations and frameworks described in this constitution for the organs of the association.
Meetings of the General Assemblies of Branches, and How General Headquarters will be Represented at the General Assembly
Article 22-The branches must complete their normal General Assembly meetings at least two months before the meetings of the General Assembly of the general headquarters.
The normal General Assembly meeting of the branches will take place on a day and at a place determined by the branch Managing Board, once every 3 years, in the month of September.
The branches must inform the local civil authorities and the association’s general headquarters with a copy of a notification of the results of the General Assembly meeting, within thirty days following the date of the meeting.
The branches are represented by elected and natural delegates at the general headquarters General Assembly meetings. The branches’ Managing and Supervisory board presidents are the natural delegates, and for every twenty (20) members of the branch, one (1) elected delegate is authorized to attend the meetings of the headquarters General Assembly. If after dividing by 20 there are more than 10 members left, or if there are in total fewer than 20 members, then these members will be represented by 1 delegate as well.
The delegates elected at the last branch General Assembly meeting will join the general headquarters General Assembly meeting. The branch Managing and Supervisory board members can attend the general headquarters General Assembly meeting, but if they have not been chosen as delegates by the branches, they cannot cast votes.
In the case that the people tasked with serving on the Managing and Supervisory Boards of the branches are elected to the Managing or Supervisory Boards of the general headquarters, they are relieved of their duties at the branches.
Opening Representation Offices
Article 23-The association can open representation offices where it deems them to be necessary for running project activities, with a decision by the Managing Board. The address of the representation office is to be presented to the local civil authorities by a person or people who have been authorized to do so by a Managing Board decision. The representation office is not represented in the General Assembly of the association. Branches cannot open representation offices.
How Changes are to be Made to the Constitution
Article 24-Changes to the constitution can be made with a decision by the General Assembly.
In order to make changes to the constitution in the General Assembly, a 2/3 majority of the members qualified to attend meetings must be sought for the meeting. If this majority cannot be attained, and the meeting is thus delayed, such a majority does not need to be sought for the second meeting. However, the number of people attending this meeting must not be less than twice the number of members of the Managing and Supervisory boards.
The necessary voting majority to make a decision to change the constitution is 2/3 of the people who are attending the meeting who also have the right to vote. The voting for constitutional changes in the General Assembly is by open ballot.
Dissolution of the Association and Liquidation of its Assets
Article 25-The General Assembly can at any time make the decision to dissolve the association.
In order for the General Assembly to meet to discuss dissolution of the association, a 2/3 majority of those who have the right to join meetings must be sought. If the meeting must be delayed because this majority cannot be attained, such a majority will not be sought at the second meeting. However, the number of people attending this second meeting must not be lower than twice the number of members of the Managing and Supervisory Boards.
In order for the decision for dissolution to be made, 2/3 of the members who are present at the meeting and who have voting rights must vote for the dissolution. Voting regarding the dissolution of the association will be by open ballot.
If a dissolution decision is made by the General Assembly, the dissolution of the association’s money, property and rights is managed by the members of the last Managing Board, who will form a liquidation board. These processes begin from either the date of the decision made by the General Assembly regarding dissolution, or else the date on which it becomes clear that the General Assembly has terminated on its own. In the liquidation processes, all actions taken will be taken in the name of the “International Science Association” In Liquidation.
The liquidation board is authorized and tasked with completing all processes related to the liquidation of the association’s money, property and rights, according to relevant laws. The board will first inspect the association’s bank accounts. The association’s ledgers, documents of receipt, expense documents, deeds and bank receipts, as well as other documents will be identified, and these will be attached to an “Assets and Obligations” document. During the liquidation processes the creditors of the association will be notified, and if necessary property will be exchanged for money in order to pay the debts. If the association is owed money, this debt will be collected. After the collection and payment of debts, all remaining money, property and rights will be transferred to a place determined in the General Assembly. If the place to transfer these assets has not been determined in the General Assembly, these assets will be transferred to another association that is in the same province as the association, whose objectives are most closely related to those of the association, and which at the time of the dissolution has the largest membership.
All procedures carried out in the liquidation will be shown in the liquidation documentation, and these procedures will be completed within three months, unless additional time is granted for legal reasons by the local civil authorities. Subsequent to the dissolution of the association’s money, property and rights, and the transfer procedures, the liquidation board must give written notification to the local authorities of the location of the association’s headquarters within seven days, and must attach the liquidation documentation to this notification. The association’s ledgers and documents will be kept by the last Managing Board members, in their capacity as liquidation board. This task can also be given to a single member of the Managing Board. The period for which these documents must be kept is five years.
Lack of Basis for Arbitration
Article 26-In matters that are not clarified by this constitution Association Law, Turkish Civil Law and the Association Regulations that have been drawn from these laws, as well as other relevant laws will be referred to for legal procedures related to the association.
Provisional Article 1-Until the organs of the association are determined at the first General Assembly meeting, the temporary members of the Managing Board who will be charged with representing the association and carrying out activities related to the association are as follows:
Temporary Managing Board Members:
Name and Surname: Position Title:
Prof. Dr. Şefika Şule ERÇETİN President
Nihan POTAS Treasurer
Şuay Nilhan AÇIKALIN Vice President
Doç. Dr. Mustafa İsmail KAYA Member
Şahin BÜLBÜL Member
NİLAY Neyişci Member
Nuray KISA Member
This constitution is made up of 26 (twenty six) articles and 1 (one) provisional article.